Travel Documents: The Checklist That Prevents Disasters

Passport validity, visas, entry systems and the copies you should be carrying.

6 min read · Updated March 2026

Automated passport control gates at Ben Gurion Airport

Passport validity is the number one problem

Many countries require six months of validity beyond your departure date, and some require blank pages. Airlines enforce this at check in. Check the expiry date the moment you start planning, not the week before, because renewals take time.

Passport, notes and a phone laid out on a desk before departure

Visas and travel authorisations

Requirements depend on your nationality, not your departure country. Electronic authorisation systems now apply in a growing number of places, and they are not the same thing as a visa. Check the destination's official government source, and check any country you transit through.

What to carry and how

A physical passport, a photograph of the data page stored offline on your phone, a separate copy in email, your insurance policy number, and a printed copy of your first night's accommodation. Immigration officers occasionally ask for the last of these.

Traveller checking documents and a map on a table before leaving home

Insurance and health documentation

Travel insurance with medical coverage and an emergency contact number saved offline. Any prescription medication in original packaging with a doctor's note if it is controlled. Vaccination records where required.

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